Ellis receipts. "ellis - housing and communal services" complex automated system. Infocraft: housing and communal services. Accounting in the HOA and housing cooperative "

09.10.2021

The market offers a wide range of various programs that allow you to keep records in the HOA. The most elementary of these programs is Excel. Using Excel spreadsheets, formulas are compiled by which payments for residents are calculated, create printing forms notices, keeping records Money. Excel spreadsheets make it easier to keep records in partnerships, when compared with keeping the same records without the use of a computer at all.

On the next step are special programs, allowing you to calculate the payment for the apartment. Among their capabilities are the calculation and accrual of payments, printing of various reports and notices, working with a barcode scanner and a cash register. The use of these programs helps to easily monitor all the processes taking place in the homeowners association. For example, each of the above software allows you to analyze debts, recalculate payments and calculate benefits. But you can’t keep accounting on them, for this you need to purchase an additional program. It should be noted that separate accounting has its own advantages: working with this software is possible without knowledge of accounting, relatively a large number of data requires low technical capabilities of the computer.

On the highest step is software, the capabilities of which are similar to those of the programs on the second step, with the only difference being that this type of software allows you to simultaneously calculate and charge rent for apartments and keep accounting records. The advantages of these programs include the ability to record income, the availability of minimal knowledge to work with two programs, and the absence of an increase in the cost of servicing two programs.

Programs for reference integrated accounting in HOA:

1. System "START"

The PUSK software product is a universal software consisting of sixteen sections, each of which automates accounting for a particular area of relations in the HOA.

The first section of this software product is called "START. Accrual Center".

In this section, all information coming into the program is combined, all kinds of calculations of benefits and charges for housing and communal services are performed, taking into account all the information collected about residents, such as: data from personal meters, about ways to support the state and so on.

The second section of this program is called "START. Passport office".

Thanks to this section, the passport officer always has the opportunity to keep in demand such data about tenants as marital status, information about temporary or permanent registration, as well as other information about residents that are necessary for accruals that will be carried out thanks to software automation of the work of the passport officer.

The third section is called "START. Accepting payments".

Thanks to this section, the acceptance of payments for services can be implemented on the basis of the data exchange of the Accrual Center with external payment systems, in addition, it is possible to enter data from devices, calculate penalties and distribute funds received according to a wide variety of schemes

The fourth section of the program is called "START. Integration with external systems".

In this section, there is a two-way exchange of information with other payment systems, various programs for accountants, and various types of programs that help automate the work of social services, banking institutions and post offices.

The fifth section of this program is called "START. Subsidies".

Thanks to the development of this section, social services were able to automatically calculate subsidies through mutual data exchange with the Accrual Center and the Passport Office.

The sixth section is "START. Controller".

The task of this section is to automate the process of creating statements for bypasses, taking readings from personal, house meters and meters located in public places.

The seventh section is called "START. Household cost accounting."

In this section, the creation of tariffs and financial planning for the maintenance of the house and the local area takes place.

The eighth section of this program is called "START. Control room".

This section allows you to automatically receive and control the execution of requests from the residents of the house and distribute orders among repair teams.

The ninth section - "START. Lawyer"

Thanks to this section, it became possible to automatically track the level of debt and its liquidation, as well as document management, taking into account all legal nuances, such as creating notices, statements of claim, claims, and so on.

The tenth section is called "START. Printing Receipts".

Thanks to this section, it became possible to prepare and print a large amount of information presented in the form of receipts for all services, as well as other documents of a notification or reporting nature. This section provides a fairly flexible sorting system.

The eleventh section is called "START. Supplier".

This section stores information used to analyze the movement of funds that come from residents for paying for certain types of services.

The twelfth section of this program is called "START. Personal Account".

This special section provides an opportunity for management companies to provide information to their clients via the Internet. All registered residents of Dama get access to information about the services provided to them, about charges and payments, and also provides the opportunity to independently enter meter readings and payments for certain types of services using electronic payment systems.

The thirteenth section is called "START. Director of the management company."

This section presents a report on the work of the HOA.

The fourteenth section of this program is called "START. The head of the city."

This section generates various reports that give an idea of the status housing stock and demographic situation.

Due to the fact that the program is built on a modular basis, it became possible for each customer to make a program that corresponds to the specifics of his HOA. The developers of this program can offer the best option for any organization and for any task.

1C: VDGB: Accounting in the management companies of housing and communal services, HOA and housing cooperatives.

The following tasks are solved in the configuration:

Accounting for property owners:

1 Keeping detailed records of legal entities and tenants of residential and non-residential premises, as well as parking lots;

2 Keeping detailed records of information about residents;

3 Full passport registration (registration, deregistration, change of surname, replacement of an identity document);

4 Automated formation of printed forms of the passport office;

Full accounting of residential and non-residential stock:

1 non-residential and residential premises:

a) storing a variety of building characteristics: number of storeys, number of entrances, different types of area, responsible building maintenance masters, as well as the ability to take into account additional individual characteristics defined by the user.

b) storage of many characteristics of apartments and offices: number of rooms, type of ownership, condition, category, area of premises, as well as the ability to take into account additional individual characteristics defined by the user.

2 car parks:

a) parking lots - the possibility of accounting for several parking lots;

b) parking spaces - the possibility of accounting for individual parking spaces of each parking lot;

Calculations and accruals

1 accruals for housing, utilities and other services, taking into account all the features of calculation and accrual - by norms, areas, number of residents, - with the possibility of allocating individual tariffs for the first or last floors, as well as taking into account other features;

2 calculation of charges for services using individual and house (general) metering devices (meters);

3 calculation and accounting of all benefits available to tenants;

4 accounting for subsidies, calculation and accounting of budget subsidies;

5 calculation and accrual of penalties;

6 complete analysis of mutual settlements with consumers of services in the context of periods and services consumed;

7 accounting and accounting and calculation of payments in one database at the same time, with automatic reflection of all movements.

8 drawing up cost estimates, closing cost accounts in accordance with the estimate and monitoring its implementation;

9 recalculation of accruals for past periods due to changed conditions;

Report generation

Accounting and tax accounting of all other parts of the organization - due to integration with the "1C: Accounting 8" program, standard accounting and tax accounting is possible without the need to exchange and upload between modules for accounting for rent and accounting

1 Accounting for materials;

2 Warehouse accounting;

3 Accounting for trade operations;

4 Accounting for cash transactions;

5 Accounting for fixed assets and intangible assets;

6 Accounting for production;

7 Accrual wages;

8 Accounting economic activity several organizations in a single database;

9 Application of any tax regimes (STS, UTII, regular taxation system, IP) and transition from one tax regime on another in the working base in a few minutes.

Household cost accounting:

1 automatic distribution of costs for services and materials by houses, parking lots and other accounting objects;

2 many flexible and customizable ways to distribute costs: by the number of houses, by area, by the number of residents, as well as by any other quantitative characteristic linked to the accounting object;

3 assignment to any building of several masters or divisions and other responsible persons;

4 the ability to allocate costs to buildings assigned to a specific foreman or department;

5 formation of acts on the work performed;

6 formation of reports on costs, including help costing.

Programs for calculating rent for an apartment:

Utilities Program - is designed to automate settlements with the population for utilities in resource-supplying organizations, management companies, homeowners associations, housing cooperatives, etc.

Features of the "Utilities" program

Maintenance of personal accounts of subscribers. Detailed information about family composition, equipment, norms, meters, charges, payments, etc.
Calculation of accruals for any utility services.
Accounting for changes in family composition, norms, tariffs, etc. by day, with support for the entire history of their adjustments.
Flexible mechanism for setting benefits.
Carrying out recalculations utilities for past billing periods.
Posting information about subscribers' payments manually or from a file received via a communication channel.
Calculation and calculation of penalties.
Maintaining a separate balance sheet for each type of service.
Obtaining samples of subscribers according to specified criteria: debt amount, address, non-payment period, survey date, contract, etc. (more than 20 parameters).
Print receipts, notices, notifications and other documents for a subscriber or a list of subscribers from a selection.
Maintaining a file of meters (types, dates, verifications, seals, etc.).
Registration of changes in all parameters of calculations (time, full name of the operator).
All types of reports. Printing on a dot matrix or laser printer.

PP "Ellis - rent for HOA and housing cooperatives".

This software is designed to automate the settlement operations for paying for an apartment, for accruing payments for utilities, for making settlements between each individual homeowners association or housing construction cooperative and providers of certain types of services.

The advantages of the program "Ellis - rent for HOA and housing cooperatives" include the ease of installation and configuration of the software product "Ellis - rent for HOA and housing cooperatives", minor system requirements, absolute adaptation to the features of homeowners' associations or housing cooperatives, admissibility work in local network.

This version of the program allows you to maintain a file of personal accounts of homeowners, which reflects all the parameters of both the house as a whole and each apartment separately, while for each personal account the current balance is determined. The software product "Ellis - rent for HOA and housing cooperatives" provides an opportunity to edit already created reports and generate new reporting forms.

The configuration of this software product assumes both the possibility of multi-user use and work in a local network, and installation on only one computer to which the printer is connected. The program "Ellis - rent for HOA and housing cooperative" requires an operating system not lower than Windows "98.

Accounting software:

In Russia, there are many companies that produce programs for maintaining accounting. Each of them uses different approaches to solving this problem.

BEST. This relatively inexpensive program is ideal for those who want to virtually eliminate the work of a programmer in their work. This is typical for private practicing accountants and small businesses with up to 5 computer seats. The "BEST" program uses a large number of settings that are made directly by the developer. Updating the program is carried out by representatives of the developer. This service is usually provided free of charge.

The software complex "BEST - 4" is a full-featured, multi-user and multi-currency system of operational and accounting, with the basic principle of replenishing data "from primary document". The system is focused on small and medium-sized enterprises. The software product solves the problems of accounting for cash and banking operations, logistics, property accounting, payroll, multidimensional analysis of data on financial and economic activities, preparation of accounting and tax reporting at a minimum cost for computer equipment of the enterprise.

1C: Enterprise. This program is suitable for those who want to achieve maximum program flexibility using the work of a programmer. This is more typical of medium-sized enterprises with the number of jobs from 5 to 15. The 1C program gives the programmer almost unlimited possibilities for adapting the program. Finding a specialist who can provide services for setting up 1C: Enterprise programs is not difficult now. It is desirable that this specialist has knowledge in the economic field and owns the basics of accounting.

The 1C:Enterprise software system provides ample opportunities for automated accounting at enterprises, organizations and institutions, regardless of their type of activity and form of ownership, with varying levels of accounting complexity.

The 1C:Enterprise software system allows you to organize effective accounting, personnel, operational trade, warehouse and production accounting, as well as payroll.

Unlike other accounting programs, 1C: Enterprise is not purely accounting program(although it solves absolutely all accounting tasks). In some way, 1C:Enterprise can be compared with a programming language, in which programs are written that actually solve problems. These programs are called "Configurations". Various configurations are responsible for solving any ready-made tasks.

Moreover, any of the configuration can be added, rewritten and brought to the form that suits. You can write several configurations and use them at the same time, but the base is the 1C:Enterprise complex itself, and there is only one.

"1C: Accounting 8.0" is a universal mass-purpose program for automating accounting and tax accounting, including the preparation of mandatory (regulated) reporting. This is a turnkey solution for accounting in organizations engaged in any type of commercial activity: wholesale and retail trade, commission trade (including subcommission), provision of services, production, etc.

"1C: Accounting 8.0" provides a solution to all the tasks facing the accounting service of an enterprise, if the accounting service is fully responsible for accounting at the enterprise, including, for example, issuing primary documents, accounting for sales, etc. In addition, information about certain types of activities, trade and production operations can be entered by employees of related services of the enterprise who are not accountants. In the latter case, the accounting service is left with methodological guidance and control over the settings of the information base, which ensure automatic reflection of documents in accounting and tax accounting.

Table 1.1.

Giving preference to this or that software, it does not hurt to find out about specialists (except for the software developer) who can later provide advice, if necessary, make changes or additions to this program, provide technical support and maintain it. It should be noted that there are two types of programs, one of them includes development tools, and the second does not. The first type of programs allows you to change the algorithm of work, compile additional reports, and so on. Thanks to this feature, the user, having the necessary knowledge, can change the program on his own without involving the developer. But only the developer can make changes to the program of the second type.

When choosing software for accounting in homeowners associations, you need to pay attention to the program interface, it should not be oversaturated with all kinds of pictures, colors, fonts, and so on. All this will distract the attention of a specialist working with this program. In general, the developer designs all his software products in the same style, so that it is easy for the user to get used to working with them.

When starting to work with new software, the user must have an instruction that should contain a step-by-step description of the actions necessary to perform a particular operation. To work with new program it needs to contain tooltips and background information to help you quickly navigate.

"ELLIS - RENT FOR HBC / HOA"

("ELLIS - RENT", VERSION 4.2)

ATTENTION!
In connection with the introduction of the modern software package "Ellis - Housing and Public Utilities" version 6.0, we inform you
on the termination of maintenance of the software complex "Ellis - Rent"
from 01.10.2013

The program is designed to automate the complex of calculations for rent and utility bills and mutual settlements with service providers in a single HOA, housing cooperative, residential complex.

FUNCTIONAL CAPABILITIES

In terms of its capabilities, the program is comparable to the basic version "ELLIS - Rent"(ver. 4.4), although it is, in fact, its abbreviated version and has a number of features that reflect the specifics of accrual of housing and communal payments in ZhSK and HOA:

As in the basic version, a file of personal accounts of apartment owners is maintained with all the parameters of both the house and each apartment, and with the formation of the current balance for each personal account. The functions of quick search and prompt introduction of changes to the personal account have been retained.

Calculation of amounts rent and utility bills is also made taking into account all possible benefits, compensations and subsidies for each personal account separately, based on his personal unique data. Accrual amounts are not stored, but calculated, which saves system resources and significantly speeds up the program.

Charges can be made both according to consumption standards and according to the readings of metering devices (meters), while the options "meter for a house", "meter for an apartment", "two meters for an apartment" are possible.

The program is equipped with a built-in report designer that allows you to edit existing and create new printed forms of documents: invoices, notices, statements, certificates, accounting and statistical reports and etc.

During printing, each form invoice-notifications is marked with a unique barcode (128E), which greatly simplifies the identification of accounts and the entry of incoming payments into the system. The barcode scanner is installed in the connector parallel to the keyboard, does not require special software, is practical, inexpensive and can be included in the delivery set.

The program allows not only to accrue payments, but also to take into account their receipt, thus forming the final balance for all personal accounts. Received amounts of payments are automatically distributed ("split") among service providers.

It is possible to automatically recalculate accruals on any personal account for any period associated, for example, with a short supply of utilities, with the presentation of a certificate of absence, etc.

DIFFERENCES FROM THE BASIC VERSION AND FUNCTIONAL LIMITATIONS

The main difference is that the program can be installed and configured by the customer independently, without the involvement of ELLIS specialists, for which it is equipped with a special component - an installer program, detailed installation and configuration instructions, and an advanced Help system.

Setting up the accrual system does not require the introduction of complex formulas. The whole process comes down to entering tariffs in a special tabular form and using it to select the parameters of the accrual algorithm.

For all personal accounts, a single accrual system is used, which, in fact, is typical for housing cooperatives and homeowners associations.

The accrual system is limited to 25 types of services, because more of them do not fit on standard form invoices-notifications/accounts-receipts.

There are no opportunities to service more than 1000 personal accounts and create several organizations.

SYSTEM CONFIGURATION

This version is multi-user, designed to work in a single local network, but can also be used in a localized version - on one computer with a connected printer. The requirements for software and hardware are minimal: it is enough that the computer "holds" the Windows "98 operating system or higher. ELLIS specialists have developed recommendations for the rational selection of a printer (in terms of reducing the cost of printing).

SUPPLY AND PURCHASE OF SOFTWARE

Delivery is carried out in the form of distribution kits by e-mail, or on a CD by mail. The volume of files sent is about 4.9 Mb. All programs contain detailed instructions for installation and configuration and an advanced Help system.

Note: the program "Rent for housing cooperatives / HOA" is not intended for implementation in St. Petersburg.

Price: 9 000 rub. with one workplace plus 3 000 rub. for each additional Not subject to VAT.

SPECIAL OFFER FOR HOA AND HCC MOSCOW

Personal setting of the program, taking into account all types of accruals, tariffs and benefits. Implemented the ability to download data for GU GTSZhS. The invoice-receipt form has a two-dimensional barcode for instant processing by payment terminals. It is possible to convert the base of owners and parameters involved in the calculations.

Price: 18 000 rub. Not subject to VAT.

Company software and services "ELLIS" VAT is not charged.

ELLIS LLC has been present on the market since 1989 and is currently one of the most well-known software development companies in Russia for housing and communal services. Over the years of work, significant experience in cooperation with enterprises and organizations has been accumulated, an understanding of the specifics of the industry, its problems and needs has developed.

The reform of housing and communal services has given our developments a special relevance and relevance. Continuous monitoring of the legal and regulatory framework, putting things in order in the document flow, and automation of calculations make it possible to improve the situation in the industry without great expenses and lay a solid foundation for further reforms. This is exactly what our software products serve. Each of them is the result of many years of cooperation with specific enterprises and organizations of housing and communal services: housing departments, settlement centers, service providers, management companies, homeowners associations (HOA), housing construction cooperatives (HBC), construction organizations etc.

ELLIS LLC not only develops software for utilities, but also offers a full range of services for its and further software and methodological support.

SOFTWARE

One of the main problems in the housing and communal sector is putting things in order with its financing. Despite the fact that the size of the rent has long ceased to be symbolic, the industry is experiencing significant financial difficulties. Therefore, the first task is to organize cash flows in housing and communal services. Our central software products are dedicated to solving this problem - "ELLIS - housing and communal services" and "ELLIS - Rent". These are powerful tools for automation calculation of rent and utility bills, easy to maintain, flexible in settings and reliable in operation, suitable for both a small housing cooperative and an entire subject of the federation.

A useful addition to them is the program "ELLIS - Subsidies", designed to calculate and account for the provision of subsidies for the payment of residential premises and utilities, provided for by the legislation on social protection of the population.

It is impossible to properly conduct public utilities and distribute housing subsidies, without having accurate data on the quantitative and qualitative composition of the inhabitants, the nature and dynamics of its change. A task integrated automation passport registration of the population adequately solved with the help of the program "ELLIS - Passport Service".

A number of specialized versions of the ELLIS - Rent payment program have been developed, simple, reliable and convenient, fully adapted to the specifics HOA and designed for self-installation and configuration.

FROM detailed description and the terms of delivery and maintenance of these, as well as many other software products developed and proposed for implementation by ELLIS, can be found on the pages of our website.

PARTNERS

ELLIS LLC has been actively cooperating with many organizations, enterprises and institutions in the center, regions and localities for many years. We have established strong business relationships with the administrations of Moscow, St. Petersburg, the Leningrad Region and other regions Russian Federation, as well as with Rosstroy, the Institute of Economics of Housing and Communal Services, Sberbank of Russia, etc.

GEOGRAPHY

ELLIS LLC has branches in St. Petersburg and Krasnodar, as well as many business partners who implement and maintain our software products.

ELLIS programs have been successfully implemented in many regions of Russia, cities and municipalities: Moscow, St. Petersburg, the Leningrad Region, the cities of the Krasnodar Territory, Karelia, the Chukotka Autonomous Okrug and many others.

The ELLIS software is used by more than 1400 organizations and enterprises of various forms of ownership. In Moscow and St. Petersburg there are special

"ELLIS - RENT"

The program is designed for complex automation of a single cash settlement center on the scale of the housing maintenance service of the city, district, municipality. It allows you to perform calculation of rent and utilities, track relevant payments, and conduct mutual settlements with service provider companies.

Possible as standalone use "ELLIS - Rent", and as part of the complex automated system "ELLIS - ERCC".

FUNCTIONAL CAPABILITIES

Maintaining a file of personal accounts of tenants with all the parameters of the dwelling and the balance for each personal account. The card file has the functions of quick search and prompt introduction of changes to the personal account.

accrual rent and utility bills taking into account all possible benefits, compensations and subsidies, it is performed for each personal account separately, based on its personal unique data according to algorithms that are implemented using the built-in formula editor by the customer's specialists independently, without the involvement of ELLIS employees. At the same time, the received accrual amounts are not stored, but are calculated again if necessary, which saves system resources and significantly speeds up the program.

Calculation of services both according to consumption standards, and according to the readings of individual, collective and general metering devices, including taking into account the readings of common house devices in accordance with Decree of the Government of the Russian Federation No. 354 of 05/06/2011.

Generation and printing of personal address forms invoices-notices / invoices-receipts to pay for housing and utilities, statistical and accounting references and reports and other documents.

Input and processing of received current payments, their distribution to personal accounts.

Automatic recalculation of accruals on any personal account for any period.

Distribution ("splitting") of the amounts received as payment between service providers: water and heat supply, electric networks, etc.

SYSTEM CONFIGURATION

Program "ELLIS - Rent" is designed to work within the framework of a single local computer network of the cash settlement center. The number of workstations is limited only by the performance of computers and network bandwidth. The program database is stored on a central server.

It is possible to build a distributed structure by integrating remote sites, accounting departments, payment acceptance points into a network. Data exchange between remote terminals can be carried out in various ways, depending on the actual needs and capabilities of the customer. The main options are the use of a dial-up connection or dedicated communication channels. At the same time, information is exchanged automatically, without additional settings, and its frequency is determined by the customer.

PRINTING DOCUMENTS

The program has a built-in report generator that allows you to edit existing printed forms of documents, as well as create new ones on your own.

Printed form of personal address notification invoices contains a full breakdown of the amounts for all accrual items: the tariff for the service, the cost at the current tariff, the discount for the benefit, the recalculation or underdelivery of services, the current debt or overpayment, the amount of compensation (subsidies).

When printing invoices, notices, one of the most advanced technologies is used - bar coding. A unique barcode is applied to each invoice form during printing, which allows you to quickly identify the document and all the data contained in it.

The format of the invoice-notice, both on the front and on the back of the form, may contain any background image, as well as other graphic or textual material, including advertising. At the same time, it is possible to print the invoice either in its entirety (together with drawings and additional material), or only print payment data on a form prepared in advance by printing.

Invoice notices are printed in a specially designed mode that allows you to fully use the high-speed capabilities of modern laser printers (up to 45 pages per minute). Documents and tables can be viewed and, if necessary, edited before being printed. It is possible to export documents and tables to standard programs MS Word and MS Excel.

PROGRAM DELIVERY

Supply program "ELLIS - Rent" is carried out in the form of distribution kits by e-mail or on a CD by mail.

The cost of the "boxed" version of the program is determined by the number of personal accounts accepted for servicing and for one workplace is (VAT free):

up to 100 personal accounts (version 4.1) - 4 500 rub. ;
up to 1000 personal accounts (version 4.2) - 9 000 rub. ;
up to 5000 personal accounts (version 4.3) - 15 000 rub. ;
up to 10,000 personal accounts (version 4.4) - 23 000 rub. .

Notes: 1) the cost of each additional workplace - 3 000 rub.;
2) cost program implementation depends on the amount of work to convert the database, set up the configuration and accrual system, as well as the formation of output reporting forms and includes the cost of a business trip for an ELLIS specialist.

The acquisition process is detailed in Program catalog and questions related to implementation and technical support software product - on the corresponding page of the site.