Each employer must keep military records in his organization. Responsible for this can be either the manager himself or any employee. In the article, we will consider in detail how to keep military records in an organization in 2018.

Who is required to keep military records

All companies without exception are required to keep military records. At the same time, this obligation does not depend on the form of ownership of the organization and the applicable form of taxation. Such accounting is necessary to provide the Armed Forces of our country with potential resources.

Important! Military registration is the responsibility of the leader. It is he who decides who in the organization will lead him.

How to organize military registration in an organization

It is worth saying that maintaining such records is not a difficult procedure for clerks. However, if you neglect your duty, the organization faces penalties.

Consider step by step the procedure for organizing military registration in a company:

1. Get registered. To begin with, the organization must have a military commissariat and register there. This can be done within up to 5 days from the moment the entry was made about the opening of a legal entity in the Unified State Register of Legal Entities. You need to contact the commissariat for the location of the company. If a legal entity changes its address, then it will be necessary to register with the commissariat at the new location.
2. Develop instructions. The company needs to develop special documents for maintaining military records. Such a document is an instruction for the employee responsible for accounting, which also indicates his duties. There are no specially designed forms for such instructions; you can develop it yourself. It is important in the instruction to provide for the obligation to verify the authenticity of military documents of employees.
3. Designate a responsible person. There are no restrictions on who can be appointed responsible for military registration. It can be conducted by both the head and any employees, including part-time workers. In order to establish such an obligation for the selected employee, it will be necessary to conclude an additional agreement to employment contract(See also the article ⇒). At the same time, you need to understand that the assignment of new duties to an employee should entail an additional payment. The assignment of duties to the employee is issued by order of the head. The order form can be taken approved (Appendix 4 methodological recommendations, approved by the Ministry of Defense on 07/11/2017). In the order, in addition to the appointment, it is necessary to designate an employee who will be responsible for the period of absence of the main employee responsible for military records.
4. Coordinate activities with the military registration and enlistment office. This is the final step in organizing accounting at the enterprise and it consists in agreeing on an action plan. The organization must draw up such a plan on its own. To do this, you can use a special form (Appendix 17 of the Methodological Recommendations of the General Staff of the Armed Forces of the Russian Federation dated July 11, 2017). The plan indicates the timing of the activities carried out by the military registration organization. Such activities may include a quarterly background check. After the events are carried out, a corresponding mark is put in the plan, and a responsible specialist signs opposite each event.

Important! If the specialist responsible for military registration is temporarily absent, then he must transfer all the documents to the person replacing him according to the act.

The order to appoint a responsible officer must be coordinated with the following bodies: the military commissariat, the local government of a rural or urban district.

The author's course by Olga Likina (Accountant M.Video Management) is great for organizing personnel records in a company for beginners and accountants ⇓

Employees not subject to military registration

Military records are not kept for all employees. Consider workers who are not subject to military registration:

• Those who received exemption from military duty, for example, those employees who were found to be partially fit or not fit for military service, as well as those who served in another state;
• Performing military or alternative civilian service;
• Permanently residing outside the Russian Federation;
• Having the rank of officers who are in the reserve of the SVR of Russia or the FSB of Russia;
• Women who do not have a military specialty.

How many specialists keep military records

Depending on the number of employees in the organization, determine the number of employees responsible for maintaining military records:

• The number of staff is up to 500 people - 1 employee must keep records, including this may be a part-time employee;
• From 500 to 2000 people - 1 staff member keeps records;
• From 2000 to 4000 people - 2 full-time employees keep records.

Military registration in the organization

Military registration is the following activities:

• Military registration of accepted employees;
• Registration of documents and their safety;
• Upon dismissal of employees, their deregistration.

The instruction of a military registration specialist contains the following duties:

• Authenticity control of military duty documents for each employee;
• Creation of a personal card for each employee containing military registration documents;
• Inform employees about mobilization activities for preparation, as well as responsibility for avoiding them;
• Inform the military registration and enlistment office about violations or inaccuracies in military documents.
• Drawing up reports on military registration for the military registration and enlistment office and local government. One of these reports may be a list of employees who are subject to military registration.

The documents that must be provided by employees for military registration for conscripts and men liable for military service are recognized as a military ID or certificate.

Important! If an employee, when applying for a job, cannot provide military registration documents, the employer is obliged to independently request them.

military records reporting

Periodically, the person responsible for military registration is obliged to submit reports to the military registration and enlistment office in which the organization is registered. Such reports are the following lists:

• Hired or dismissed employees subject to military registration. Submission deadline - 2 weeks;
• For employees who are registered with the military, or for those who are required to be registered. Submission deadline - 2 weeks;
• For males aged 15 and 16. Presented once a year in September;
• For males who are registered for the next year. Submitted once a year until 1 November.

Each organization is also required to keep a military record check log. This journal is registered, the sheets are numbered, laced, sealed and certified by the signature of the head.

Important! Samples of all documents and instructions for filling them out are contained in the recommendations approved by the General Staff of the RF Armed Forces dated July 11, 2017.

Military registration check

An internal audit is carried out to verify employee records. For this, a commission is created, the chairman of which is the head of the personnel department. Such a check will allow checking military registration documents and their compliance with regulations and legislation.

Deficiencies found during the inspection are recorded in the inspection report. This act can serve as the basis for the timely elimination of shortcomings so that the organization does not fall under administrative responsibility.

Responsibility of the organization for military registration

In case of ignorance or violation of military records, the organization can be held administratively liable. Organizations are penalized as follows:

• 500 - 1000 rubles - for the fact that the organization does not notify the employee about the call to the military commissariat on the agenda;
• 300 - 1000 rubles - for the fact that the organization does not provide information on employees who are required to be registered with the military.

The legislative framework

The principles of maintaining military records at the enterprise are regulated by several documents:

• Federal Law No. 61-FZ of May 31, 1996 "On Defense" (Article 8 "Functions of organizations and duties of their officials in the field of defense");
• Federal Law No. 31-FZ of February 26, 1997 “On mobilization training and mobilization in Russian Federation"(Article 9 "Obligations of organizations");
• Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 (hereinafter referred to as the Regulations).

Responsibility for military registration lies with the head of the enterprise (clause 9, part I of the Regulations). It is he who decides which of the employees will be responsible for accounting. The minimum number of authorized persons is determined by the total number of employees registered with the military: up to 500 people - a part-time employee can keep records, up to 2,000 people - one dedicated specialist, up to 4,000 - two, etc.

An order to appoint a responsible person must be submitted to the military registration and enlistment office at the location of the enterprise. In addition, for approval by the military commissar, submit your plan for organizing military registration of those liable for military service and reserve. It reflects the necessary activities and functional responsibilities of the officer responsible for military records.

We check documents, inspect personal cards

Military registration at the enterprise will have to be organized in several directions at once. Start by verifying the authenticity of military registration documents, registration records at the place of stay or residence, marks in the passport about attitude towards military service. This applies to several categories of workers at once. We remind you that men are liable for military service:

• in reserve;
• over 27 years of age who are exempt from military service, received a deferment or are not called up for other reasons;
• graduated from military departments at universities;
• dismissed from military service without military registration and subsequently put on it in military commissariats;
• completed alternative civilian service.

Some women are also included. The list of "women's" specialties is gradually expanding. Since 2016, it has included not only doctors, cartographers, radio operators, but also meteorologists, photo lab technicians, electricians, telegraph operators, etc. Their military registration documents are also subject to thorough verification.

The next step is to enter information from military registration documents (military ID and temporary certificate for reserve officers) into personal cards: change of surname, marital status, etc. For an employee who has reached the age limit for being in the reserve or is recognized by the medical board as unfit for military service, indicate in card “Removed from military registration due to age” or “Removed from military registration for health reasons”.

Do not forget to notify your colleagues of all notices addressed to them from the military registration and enlistment offices within three days. The fine for non-compliance with this requirement is from 500 to 1,000 rubles (Article 21.2 of the Code of Administrative Offenses of the Russian Federation). In addition, an authorized employee must tell newly hired employees about the procedure for mobilization training, about responsibility for failure to comply with the requirements of the law, about the requirements for military registration documents.

Submitting information to the Commissioner

The second direction of work is constant interaction with military registration and enlistment offices. Submit information to the commissariat about all violations found in the documents: inaccurate or erroneous data, the absence of records, pages or even documents, forged military tickets or storage certificates.

And most importantly, the commissariats must be reported about employees who evade military duties. Otherwise, an administrative fine in the amount of 3 to 10 minimum dimensions wages.

Submit reports in a timely manner

On a monthly basis, the organization must send to the military registration and enlistment offices at the location or local governments lists of accepted and dismissed employees who are subject to military registration. Once a year - lists of men who will turn 17 in the next reporting year, as well as several other reports. Among them are forms No. 6 “Report on the number of employed and booked citizens who are in reserve”, No. 18 “Card of the organization’s primary accounting”, No. 16 “Plan for replacing specialists called for military service on mobilization and in wartime, etc.

In order not to be mistaken in the list of reports and the deadlines for their submission, contact the military registration and enlistment office at the place of registration of the enterprise. You will receive sample documents and instructions on how to fill them out correctly.

We will talk about how to generate reports to the military registration and enlistment offices in the Kontur-Personnel program in one of the following materials.

"Military registration in the organization - step-by-step instruction 2019 "- this is exactly what the internal document of the company, in whose staff the citizens liable for military service work, should be called. And since such companies today include the vast majority, the issue of maintaining military records is of high importance for them. How exactly should an organization keep military records, what procedures should be followed, and what else is important not to forget in 2019? This article is devoted to these issues.

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, reflecting in it the basic information about each such person, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service performs military duty, and to track cases of illegal evasion from it.

Main regulations, which regulate the process of military registration, are the law "On military duty and military service" dated March 28, 1998 No. 53-FZ and the regulation on military registration, approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

Why exactly is military registration needed, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

• during periods when the situation in the country is calm, the main task of military registration is to ensure the fulfillment of military duty by each conscript, that is, to timely monitor the filling of the army and prevent illegal evasion from service;
• if a military conflict occurs or a real threat to the country's security arises, then with the help of the military registration mechanism, the authorized bodies should promptly mobilize persons liable for military service, as well as ensure the need of state structures for labor resources.

IMPORTANT! The need for labor resources is provided by attaching citizens liable for military service who are in reserve to certain state structures, so that during mobilization they would not be sent to the place of hostilities, but would perform certain labor functions in such state structures.

In order for the military record to fulfill its purpose, as indicated above, the state must have up-to-date information about each conscript. To this end, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18-27 years) and those liable for military service (reserves; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year when they turn 17 years old to appear on the agenda at the military enlistment office and go through the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( unlimited or restricted).

ATTENTION! Initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (clause 1, article 9 of law No. 53-FZ). This means that even conscripts who have not actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about the initial military registration, see the article "Initial registration of citizens for military registration"

Both large departments (the Ministry of Defense, the Ministry of Internal Affairs, the Foreign Intelligence Service, the FSB), as well as the authorities of the constituent entities of the Russian Federation and local self-government, as well as organizations (clause 5 of regulation No. 719), are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local governments). But not only. If a potential recruit works in any organization, then it is she who must keep military records on him.

What is meant by military registration in the organization and why it is needed, we will describe further.

Maintaining military records and booking in the organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work / study in an organization. To such, law No. 53-FZ (clause 1, article 52) includes all persons in the reserve:

• those who were discharged from the army to the reserve;
• persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those released from service due to the successful completion of the military department at the university);
• persons who served alternatively in civilian life;
• women with military specialties.

ATTENTION! If the company employs persons exempted from military duty by virtue of the law, or women who do not have a military specialty, then the employer does not need to keep military records for them.

For more information about who should keep military records in the company, see the article "What is the mandatory personnel documentation?" .

The procedure and basic rules that companies should follow in this context are established in the Guidelines for keeping military records in organizations approved by the General Staff of the Armed Forces of the Russian Federation on 11.04.2008.

So, in relation to the above persons, companies must carry out military registration. To do this, they, like the military registration and enlistment offices, collect, systematize and keep up to date information on the performance of military duty by conscripted workers. In addition, an important goal of military accounting in an organization is a correct analysis of how the company will be provided labor resources, if a military conflict suddenly arises and the mobilization of the conscripted part of the population is announced.

Military registration in the company must be carried out by as many specialists as required by the norms of clause 12 of regulation No. 719. So, for example, if less than 1,500 citizens liable for military service work in the company, then the accounting is kept by one specialist, and then by combination.

IMPORTANT! At the same time, if two or more specialists must keep records of military service employees in a company, then the company should create a separate structural unit - a military registration desk (clause 13 of regulation No. 719).

In order to document the maintenance of military records in the company, an order should be issued on the organization of military records, in which, signed by the head, it is indicated which of the employees will carry out military records.

ATTENTION! Candidates for specialists who will carry out military registration must be agreed with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send copies of orders for the appointment / dismissal of specialists from the position of military record keeping (paragraph 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company should be enshrined in a special instruction on maintaining military records.

Such an instruction outlines the requirements for an employee involved in the registration of persons liable for military service: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main official duties and the rights of the employee who carries out military accounting in the company, as well as provisions are prescribed regarding the measures of responsibility of such a specialist for violations that he may commit when maintaining records.

For the correct maintenance of military records, the company must draw up a plan of relevant work for the year (which must also be agreed with the military registration and enlistment office). In such a plan, all the timing of the activities for accounting employees should be indicated.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

• registration certificate - for recruits who have not yet served;
• military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2019, the specialist responsible for accounting must check whether all the specified documents are in order: are there any inaccuracies, fake records, torn sheets, are all the necessary marks in place. And if not, report it to the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee starts a personal card for each military man, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (paragraph 28 of the Methodological recommendations).

For the form by which the employer carries out military registration of employees, see the article “Unified form No. T-2 - form and sample filling out”.

If any employee receives a summons from the military registration and enlistment office, the military registration desk of the company must notify him about this, and also help him to appear at the military registration and enlistment office in a timely manner. If a woman with a military specialty is hired, then the company must send her to the military registration and enlistment office for initial registration.

In addition, companies should explain to their employees exactly how they must fulfill their military duty in the event of mobilization, as well as what responsibility will come if they do not.

An important function of specialists who keep military records in an organization is booking employees, that is, assigning the necessary specialists to an organization for the duration of a military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government orders, directly affecting the livelihoods of the population, etc. You can find out if a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The military accounting table of the company is accountable to the military registration and enlistment office. Therefore, the organization must send all information related to:

• employment (dismissal) of military service employees;
• changes to current information about such employees.

In addition, the company is required to notify the military enlistment office annually of the number and composition of employees aged 15 and 16, as well as those who have just reached the age when the initial military registration should be carried out.

At least once a year, the information of the military registration desk of the organization should be compared with the information available in the military registration and enlistment office. For these purposes, the company must have a special audit log.

As mentioned above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees who are in reserve.

You can download the form of such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for any reason.

Responsibility for violation of the rules for maintaining military records in the company

Since the maintenance of military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for liability measures for non-performance/incorrect performance of this duty. Liability comes in the form of fines, for example, for the following violations:

• failure to provide information about conscripted employees, including potential recruits, within the established time limits (Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
• failure to provide assistance in the appearance of an employee on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
• non-disclosure of changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Results

Methodological recommendations for maintaining military records, as well as regulation No. 719 and law No. 53-FZ, require in 2019 that all organizations where citizens liable for military service work keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order, fixing his functions. Directly, the military registration itself in the company is expressed in maintaining up-to-date information about all military-conscripted employees. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if the organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of the rules of military registration in organizations, measures of responsibility against the employer are provided.

Any organization that has employees needs to know what exactly is needed to maintain military records. What rules should be followed while working? What do the samples of filling out documents that are relevant in 2017 look like? Answers to these and other questions, step-by-step instructions for introducing military registration.

Maintaining military records and booking in organizations and individual entrepreneurs with employees

Military registration is a specific system in which all citizens who fall under the draft age are marked. The data is contained in a special card index, which is updated if necessary. Military registration allows you to track information about conscripts in a timely manner, and also helps to find draft evaders. The main regulatory acts that regulate the process of military registration are the law “On military duty and military service” dated March 28, 1998 No. 53-FZ and the Regulations on military registration, approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

Globally, this issue is dealt with by military commissariats. But organizations are also required to keep military records.

Who is considered to be in the military

The following categories of citizens fall under military registration (in accordance with Law No. 53-FZ):

• dismissed from the army to the reserve;
• those who had a deferral of up to 27 years;
• those who chose alternative service;
• women who have military specialties;
• all males between the ages of 17 and 27.

Individual entrepreneurs must keep records in case they hire conscripted employees.

Persons responsible for organizing and maintaining records

There is regulation No. 719, which regulates how many specialists should be involved in tracking military records in the organization. In some cases, it becomes necessary to create a structural unit that would deal with these issues. It's called the military register. It is important to understand that it is created if the organization employs more than five hundred employees. If less, then only one employee can deal with this issue. To appoint a specific employee in charge of military accounting, the employer must issue an appropriate order.

How to organize and maintain military records: step by step instructions and sample documents

The procedure for introducing military registration at the enterprise is as follows:

• issuance of an order on the organization of military registration;
• drawing up an annual plan;
• creation and maintenance of a database of military servicemen;
• passing the test authorized by the military registration and enlistment office.

Order

The first document is an order on the organization of military registration. It must be familiarized with the military commissar, responsible persons from the personnel department. They all put their signature on the order.

Annual plan

Next, an annual work plan for military registration is drawn up. Requirements: the name of the event, the due date, the position of the responsible person, and a mark of completion must be indicated. The plan is coordinated with the district military registration and enlistment office, to which the enterprise is territorially assigned. Compliance is monitored by its authorized representative.

The plan includes:

• military registration of accepted employees;
• deregistration of employees dismissed from the organization, retired or undergoing military service;
• compiling and maintaining personal cards of military servicemen;
• reconciliation of information with the data of the military registration and enlistment office;
• identification of persons violating laws on military service and registration;
• sending information about employees to the military registration and enlistment office;

Checking military registration in organizations

Annually, the information of the military registration desk must be verified with the data of the military registration and enlistment office. Based on the results, an act is drawn up and a log of checks of military registration and other required documents. It must necessarily indicate the date of the audit, the position and name of the inspector, the results and the decision of the authorities.

Liability for violations of procedure

Since the maintenance of such records is the direct responsibility of the organization, fines are applied for its non-compliance. They can be entered in the following cases:

• failure to provide information about conscripted employees, including potential recruits, within the established time limits (Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
• failure to provide assistance in the appearance of an employee on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
• non-disclosure of changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Below are the possible penalties for violating the military registration procedure:

1. For violations in the field of military registration for responsible persons, administrative liability is provided. Thus, the failure by the head or other official of the organization responsible for military registration work, within the prescribed period, to the military commissariat or to another body that carries out military registration, lists of citizens subject to initial military registration, entails the imposition of an administrative fine in the amount of 300 up to 1000 rubles (Article 21.1 of the Code of Administrative Offenses of the Russian Federation).
2. Failure by the same persons to notify citizens of their summons on the agenda of the military commissariat or other body conducting military registration, as well as the failure to provide citizens with the opportunity to appear on time when summoned on the agenda of the military commissariat or other body carrying out military registration, entails the imposition of an administrative fine in the amount of 500 to 1000 rub. (Article 21.2 of the Code of Administrative Offenses of the Russian Federation).
3. If these persons did not report to the military commissariat or to another body that carries out military registration, information about those who were hired (study) or dismissed from work (expelled from educational institutions), who are or are obliged to be, but are not registered in the military, this entails the imposition of an administrative fine in the amount of 300 to 1000 rubles. (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Video: webinar on military registration in the organization

Military registration is a system in which all citizens liable for military service working at the enterprise are marked. It allows you to track information about conscripts in a timely manner, as well as find draft evaders. To appoint a certain employee as responsible, the employer must issue an appropriate order. Every year, the information from the military registration desk is verified with information from the military registration and enlistment office. Accounting is the direct responsibility of the organization. If the inspection reveals that it is not conducted, a fine may be issued.

All employers are required to keep military records in the organization - step-by-step instructions for 2018 are in the article. Maintenance of military records can be entrusted to the head or responsible officer. Guidelines can be downloaded in Word or PDF.

Military records must be kept by all companies. The obligation to organize military registration of citizens of the Russian Federation does not depend on the form of ownership of the enterprise. The main purpose of military registration is to provide the Armed Forces and other troops of the Russian Federation with resources.

Step-by-step instructions for maintaining military records in an organization 2018

Military registration in the organization is a fairly simple procedure for office work. But if you do not keep records, then it is possible. Therefore, we have developed step-by-step instructions on how to keep military records in an organization.

Step 1. Develop and coordinate with the military registration and enlistment office the instruction of a specialist in military registration

The very principle of introducing military registration at the enterprise can conditionally be divided into two stages. The first is to register with the military commissariat at the location of the organization. There are five days for this, as an entry was made in the Unified State Register of Legal Entities upon opening or moving.

The second is to develop a military record in the company. This stage includes the development and formation of instructions for the person responsible for military registration, including prescribing his duties.

There is no instruction sheet, so you can develop it yourself. The functional responsibilities of the person responsible for the speed and efficiency of work reflect in detail. For example, include verification of military documents for authenticity in his duties.

Step 2. Appoint a person responsible for maintaining military records in the organization

Military records at the enterprise, as noted above, can be maintained by a different number of specialists. Who specifically keeps military records at the enterprise decides. Including full-time and part-time employees. But in order to assign duties, it is necessary to conclude an additional agreement to the employment contract. And also for part-time military registration, the employee is entitled to an additional payment.

Maintaining military records in an organization can be entrusted to a full-time employee and even to a novice. But in both cases, it is necessary to issue an order appointing a person responsible for military registration in the organization. We cited it above.

Step 3. Develop and agree with the military registration and enlistment office a plan of measures for military registration

The final stage in organizing the procedure for military registration of citizens is an action plan. Take the form from Appendix 17 of the Guidelines approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017. The document is tabular, so it is not difficult to fill it out. Reflect in the document the timing of certain activities that the company will carry out as part of military registration at the enterprise. For example, a quarterly reconciliation of information.

Then, during the work, a specialist in the organization of military registration will put down marks on which activities the organization has already completed. In a separate column, opposite the activities carried out, the responsible specialist in organizing military registration must sign and put down the full name.

Below we have analyzed each point of the instruction in detail.

Organization of military registration

Employers carry out the organization of military registration of citizens according to the rules of federal laws:

1. dated May 31, 1996 No. 61-FZ "On Defense";
2. dated February 26, 1997 No. 31-FZ "On mobilization training and mobilization in the Russian Federation";
3. dated March 28, 1998 No. 53-FZ "On military duty and military service."

You also need to be guided by the Regulations on military registration, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

According to these rules, registration activities are carried out for all conscripts and employees liable for military service. Where conscripts are male workers from 18 to 27 years old who are not in the reserve. And military men:

• in reserve;
• dismissed from service with enrollment in the reserve of the Armed Forces of the Russian Federation;
• completed alternative civilian service;
• who have completed their studies at military departments at institutes under military training programs for reserve officers, sergeants, reserve foremen or reserve soldiers and sailors;
• those who have not completed military service due to deferment or release.

Among women, there may also be persons liable for military service, but only if they have a military registration specialty. For example, a paramedic, pharmacist, surveyor, etc. Employees can also be in the reserve in the Armed Forces of the Russian Federation up to 45 years old, or 50 years old - with an officer rank. Men, unlike women, are in the reserve a little longer (Article 53 federal law dated March 28, 1998 No. 53-FZ). After reaching the age limit, they are removed from the register.

Until what age do men stay in reserve

Legislative act	Content
Law No. 61-FZ of May 31, 1996	"On Defense"
Law No. 31-FZ of February 26, 1997	"On mobilization training and mobilization in the Russian Federation"
Law No. 53-FZ of March 28, 1998	"On military duty and military service"
Decree of the Government of the Russian Federation No. 719 dated November 27, 2006	"Regulations on military registration"
Chapter 21 of the Code of Administrative Offenses of the Russian Federation	"Administrative offenses in the field of military registration"
Recommendations approved by the General Staff of the RF Armed Forces dated July 11, 2017

Reserve compositions (military ranks)	Age
	First rank	Second rank	Third rank
Soldiers, sailors, sergeants, foremen, ensigns and midshipmen
junior officers
Majors, captains of the 3rd rank, lieutenant colonels, captains of the 2nd rank
Colonels, captains 1st rank
senior officers

Which of the employees is not subject to military registration

Organizations of the Russian Federation do not keep military records for employees who:

• received exemption from military duty in accordance with Article 23 of the Law of March 28, 1998 No. 53-FZ. For example, those who were recognized as unfit or partially fit for military service for health reasons or who completed military service in another state;
• perform military service or alternative civilian service;
• permanently reside outside of Russia;
• have military ranks of officers and are in the reserve of the SVR of Russia and the FSB of Russia.

It also does not keep records of employees - women who do not have a military registration specialty.

Military registration in the organization of the Russian Federation is the responsibility, first of all, of the head (clause 6, article 1 of the Federal Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). But he can assign this responsibility to another employee. To do this, issue an order in the form from Appendix 4 to the Guidelines approved by the Russian Ministry of Defense on July 11, 2017. In the order, also indicate which employee will replace the person in charge during his absence. In the event of a temporary absence, the responsible officer must, according to the act, transfer the documents for keeping records to the one who will replace him.

Sample order on the appointment of a person responsible for military registration

Important!

The order is coordinated with the military commissar of the municipality, local government rural settlement or the local government of the city district.

You have the right to appoint a person in charge on a part-time basis, if the number of conscripts allows it.

How many company employees must keep military records

For every subsequent 3,000 people, the company adds one more full-time employee who will keep records (clause 18 of the Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

The organization of military registration in organizations of the Russian Federation includes:

• registration of newcomers;
• registration and preservation of documents;
• removal of an employee from military registration upon dismissal.

Therefore, according to job description The following duties are assigned to the specialist in military accounting:

• verification of documents on military duty of employees;
• registration of personal cards from military registration documents (conscript's certificate, military ID);
• informing employees of mobilization training, responsibility for evasion;
• notification of military registration and enlistment offices about violations, inaccuracies in documents;
• preparation of reports on the conduct of military records to the military registration and enlistment office or local self-government. For example, it sends lists of employees subject to military registration.

Military registration: documents

Military records in the organization are kept on the basis of (clause 28 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). They must be presented by citizens when applying for a job (part 1 of article 65 of the Labor Code of the Russian Federation). If the newcomers did not present them, then the employer is obliged to request the information herself (decision of the Supreme Court of the Russian Federation of November 19, 2009 No. GKPI 09-1351).

Forms

Military records include:

• for conscripts - a certificate of a citizen subject to conscription for military service;
• for men liable for military service - a military ID, a military ID of a reserve officer, a temporary certificate or a temporary certificate of a reserve officer.

The fact that women belong to the category of citizens liable for military service is confirmed by the stamp in the passport.

Forms of military registration documents can be viewed in Appendix 9 to the Instruction approved by Order of the Russian Ministry of Defense dated July 18, 2014 No. 495.

Forms and magazines

Those responsible for military registration must report to the military registration and enlistment offices (at the location of the organization) or local governments. For this there are:

• lists of employees who are subject to military registration upon admission and dismissal from work. Deadline - two weeks;
• lists of employees who are registered with the military, as well as those who are not, but are required to be registered with the military. Data is provided upon request within two weeks;
• lists of male citizens aged 15 and 16. This must be done annually in September;
• lists of male citizens for initial registration in the following year. Served annually until November 1st.

Also, each employer must keep those who are in the reserve of the Armed Forces of the Russian Federation. The magazine must be registered, numbered, laced, sealed and certified by the signature of the head. Moreover, the document has one feature - column 4 is filled out only in the organization.

Sample documents and instructions on how to fill out documents for military registration are in the Methodological Recommendations approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017.

Military registration cards in the organization

Those responsible for organizing military registration in the Russian Federation must enter data from employees' military registration documents into. Instead of the approved form, you can use a self-developed form (Article 9 of the Federal Law of December 6, 2011 No. 402-FZ).

It is also necessary to maintain a file cabinet of N-2 cards for citizens from among the conscripts and those in the reserve (paragraph 39 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Checking military registration in the organization

To check the accounting of employees, conduct an audit - an internal audit. Create a commission led by the head of the personnel department. The task of the audit is to make sure that employees are being conducted in accordance with the law and regulations.

If, during the inspection, the members of the commission find shortcomings, they will be recorded in the act of checking the military registration in the organization. This document will serve as the basis for corrections in accounting, so as not to fall under administrative responsibility.

Military registration fee

Inspectors have the right to involveresponsibility for military registration(Article 23.11 of the Code of Administrative Offenses of the Russian Federation). For example, for failure to notify an employee about his summons on the agenda of the military commissariat, the punishment will be in the form of a fine from 500 to 1000 rubles. (Article 21.2 of the Code of Administrative Offenses of the Russian Federation). For violation of military registration, there is also administrative responsibility. For example, if you do not provide informationabout citizens who are or are required to be registered with the military, the fine will be from 300 to 1000 rubles. (Article 21.4 of the Code of Administrative Offenses of the Russian Federation).